12 May - 15 June 2021
Project grant – Cooperation with ISIS: instrumentation and methods for ESS
The purpose of this project grant is for researchers and research groups active in Sweden, together with research groups at the UK national neutron Source ISIS, to participate in the development of instrumentation or methods for the European Spallation Source (ESS) first eight instruments, with the aim of being able to participate as early users / expert users when ESS starts.
Support form: Project support
Subject area: Research infrastructure
Applicant: Individual researcher active in Sweden in collaboration with ISIS (UK) based researchers.
Participating researchers: Up to 6 other researchers may be invited to join the application.
Grant period: 1–4 years
Grant amount: Minimum 500 000 SEK per year, maximum 4 000 000 SEK per year
Start of grant period: January 2022
Application period: 12 May 2021 (14.00/2 pm) – 15 June 2021 (14.00/2 pm)
Publication of grant award: No later than the beginning of November 2021
- You must explain in your research plan how your stated activity level is suited to the implementation of the research project.
- You will need to have a data management plan for data generated within the research we award funds for. You must not send the plan to us, but according to our general grant terms and conditions, your administrating organisation must confirm that a data management plan will be in place when you start your project or equivalent, and also that the plan will be maintained.
Specific instructions for the call
In addition to reading the call text, you also need to consult our Guide for applicants.
The following requirements must be fulfilled in order for you to be eligible to apply for the grant. We carry out checks and reject applications that do not fulfil the requirements.
With this call, the Swedish Research Council wishes to facilitate Swedish competency accumulation and early research of the highest quality at the start of the European Spallation Source (ESS). The aim of this project grant is for researchers and research groups to participate in the development of instrumentation and methodology for ESS. Examples of activites to apply for are the development of sample environments or other instrument parts, software methods, or a position as a researcher with the instrument team, with the aim of being able to participate as early users / expert users when ESS starts.
The application must include a collaboration with researchers active at the UK national neutron source ISIS.
The applicant must be an individual researcher. You shall be the project leader and have scientific responsibility for the project. The time you set aside for the project (your activity level, that is the percentage of a full-time equivalent) must be suited to the task and its implementation throughout the grant period.
You must hold a Swedish doctoral degree or an equivalent foreign degree, awarded no later than the deadline for this call. The degree award date we use is the date you fulfilled all the requirements for a doctoral degree, such as mandatory courses, oral defence and an approved doctoral thesis. For applicants with Swedish doctoral degrees, the award date listed in Ladok applies.
Grants from the Swedish Research Council shall be administered by a Swedish HEI or another Swedish organisation that fulfils our criteria for administrating organisations. Your organisation must therefore be approved as an administrating organisation for you to apply. The administrating organisation must sign your application in Prisma no later than 7 calendar days after the deadline for this call.
If you are awarded a grant, you must be employed by the administrating organisation at the start of and throughout the grant period and any additional availability period, unless the Swedish Research Council approves an exception from this requirement. The employment must equal at least 20 per cent of a full-time equivalent. You do not have to be employed by the administrating organisation at the time of applying.
Number of applications and previous grants
The requirements described in this section only apply to applicants (project leaders).
General information about overlaps between applications and grants
Your application must not cover costs for purposes that are already funded by the Swedish Research Council or any other funding body. Overlaps with other grants or applications may impact on the grant amount you are awarded, or be a reason for us to reject your application.
What grants may I apply for simultaneously from the Swedish Research Council?
You may only submit one application for this grant under this call. The table below shows information and restrictions on the grants you may apply for during the same year. Please note that you can only apply for other project grants for different project concepts.
What requirements apply if I already have a grant from the Swedish Research Council?
There are certain restrictions if you are the project leader of an ongoing grant, that is to say where the grant period (payment period from the Swedish Research Council) overlaps the grant period of the grant the application relates to. Please note that the availability period, that is to say the time during which you have the right to use your grant, is normally longer than the grant period. You can find information about the requirements for your ongoing grant in the “Approval of terms and conditions” you received from the Swedish Research Council.
The table below shows information and restrictions on the grants you may apply for if you already have an ongoing grant. Please note that if you are the project leader for an ongoing project grant, this must have a different focus and relate to a different project concept for you to be able to apply.
Note: If you have been the project leader for previous grants from the Swedish Research Council that have ended, final financial reports for all of these must have been submitted within the permitted time frame in order for you to apply for a new grant. Please contact your administrating organisation if you are unsure whether all your final reports have been submitted.
What applies for applications to or grants from other funding bodies?
If your application to the Swedish Research Council relates to the same project concept as a grant you have already been awarded by, or are applying for to another funding body, please describe this.
You may include up to 6 participating researchers in your application. Participating researchers are other researchers with a doctoral degree or equivalent competence, whose scientific competence will be crucial for the implementation of the planned research. They do not have to be employed by a Swedish HEI.
Participating researchers shall provide the necessary information themselves in Prisma, and upload these to the application. Any further collaborating partners and their roles shall be described in the research plan (please see instructions under “Research plan” below).
Costs and grant amounts
You can apply for a grant for all types of project-related costs, such as
- salaries (including your own salary), however no more than corresponding to the person’s activity level in the project
- instrument parts
- running costs (such as consumables, travel including stays at research facilities, publication costs and minor equipment)
- depreciation costs.
Grants must not be used for scholarships. If a doctoral student participates, project funds may not be paid out as salary during teaching or other departmental duties.
The minimum amount you may apply for is 500 000 SEK per year, including indirect costs. The maximum amount you may apply for is 4 000 000 SEK per year.
You may apply for a grant for a minimum of 1 year and a maximum of 4 years, starting in January 2022. The first payment will be made in November 2021 at the earliest.
Please refer to the application form in Prisma in parallel with reading the instructions below, which describe the call-specific content of the application. More information on what to do in practical terms is available in our Guide for applicants.
Foreign experts are involved in the scientific assessment of the applications. To ensure fair and equitable assessment and efficient processing, please therefore complete your application in English.
Sections of the application
The application form includes the following tabs:
- Descriptive information
- Research description
- Budget and research resources
- Letter of support
- Administrating organisation
The information we request under each tab is described below.
In the abstract, please describe in brief the following:
- What is to be done: purpose and aim
- How the research will be carried out: project organisation, time plan and scientific methods
- What is important about the planned activity, how will it enable future research
- How the collaboration will be conducted.
The abstract shall provide a summary picture of the purpose and implementation of the research. Please use wording to ensure persons with another subject specialisation can understand the information.
The description may cover a maximum of 1 500 characters including blank spaces. This is approximately one third of an A4 page in Arial, font size 11, single line spacing.
Popular science description
Describe the project in such a way that a person who is not familiar with the subject can understand it. Describe what is to be done, and why. Explain also in what way the new knowledge may be important.
The popular science description is an important tool when we inform about the research funded by the Swedish Research Council. If we grant your application, we reserve the right to use the description for information purposes.
The description may cover a maximum of 4 000 characters including blank spaces. This is approximately one A4 page in Arial, font size 11, single line spacing.
Note: The popular science description must be written in Swedish, unlike the rest of the application.
Describe the ethical issues raised by your project or corresponding. You must also describe how you plan to address ethical dilemmas that may arise. Please justify why the research should be carried out against the background of the ethical issues you have identified. How do your research questions and expected results measure up in relation to the ethical issues? Please also state whether the research involves any handling of personal data, or experiments on animals or human subjects. If no ethical issues are raised, please justify this.
The justification may cover a maximum of 4 000 characters including blank spaces. This is approximately one A4 page in Arial, font size 11, single line spacing.
The research plan shall be forward-looking and consist of a brief but complete description of the research task. It shall cover a maximum of 12 page-numbered A4 pages in Arial, font size 11, single line spacing and 2.5 cm margins, including references and any images.
The research plan must include the following headings and information, listed in the following order:
- Purpose and aims: State the overall purpose and specific aims of the project.
- State-of-the-art: Summarise briefly the current research frontier within the field or area covered by the project. State key references.
- Significance and scientific novelty: Describe briefly the impact the project may have in the short and long term. Describe also how the project advances or innovates the current research frontier.
- Preliminary and previous results: Describe briefly your own previous research and pilot studies within the research area that make it probable that the project will be feasible. If no preliminary results exist, please state this.
- Project description: Describe the project design under the following headings:
- Theory and method: Describe the underlying theory and the methods to be applied in order to reach the project goal.
- Time plan and implementation: Describe summarily the time plan for the project during the grant period, and how the project will be implemented.
- Project organisation: Clarify how you and any participating researchers and personnel will contribute to the implementation of the project. Explain in particular how the time allocated by you (that is, your activity level) as project leader is suitable for the task, including the relationship with your other research undertakings. Describe and explain the competences and roles of the participating researchers in the project, and also any other researchers or personnel who are important for the implementation of the project.
- ISIS collaboration description: Describe how the collaboration with the ISIS researcher/research group will be conducted. Also describe the impact of the collaboration.
- Instrumentation: Describe the developed instrumentations function and link to ESS, and one of the first eight instruments. Include a technical description of the equipment and an estimate of its economic life, and describe also how it complements existing possibilities on the instrument.
Provide the following information as well. If a heading is not relevant to your application, please state this under the heading.
- Equipment: Describe the basic equipment you and your team have at your disposal for the project.
- International and national collaboration: Describe your own and the team’s collaboration with other foreign and Swedish researchers and research teams. State whether you contribute to or refer to international collaboration in your research.
- Other applications or grants: If you are applying for or intend to apply for other grants from the Swedish Research Council, please clarify the relationship between the projects. This applies also if you are receiving ongoing grants from the Swedish Research Council with grant periods that wholly or partly overlap with the grant you are now applying for. You should also justify why you are submitting one or several further applications. Describe also the relationship with other applications to or grants from other funding bodies for the same project concept (from you or another researcher).
Budget and research resources
State the activity level (per cent of a full-time equivalent) of all personnel active within the project, that is to say yourself, any other researchers and other personnel. Please also state the salary you are applying for, for yourself and/or other personnel active within the project, both as a percentage of a full-time salary and as actual annual amounts (including social security contributions). Please state the amounts in Swedish krona, rounded to the nearest 1 000 SEK.
Describe any other costs of the project (premises costs, running costs and depreciation costs). Please state the amounts in Swedish krona, rounded to the nearest 1 000 SEK.
Indicate any costs for instrument parts under running costs.
You may include depreciation costs for equipment to be used in the project, provided that
- the equipment has an economic life of at least three years
- the equipment has an acquisition value above a certain amount
- the need cannot be satisfied through use of national or international infrastructure supported by the Swedish Research Council and thereby open to all.
You may only include the proportion of depreciation costs that corresponds to the use of the equipment in the proposed project, and you may not include depreciation costs for equipment that is wholly funded by other grants. Please contact your administrating organisation for information about what is included in local research infrastructure, acquisition values or how to calculate depreciation costs.
Prisma will automatically add up your budget items in a table. The total amount you are applying for shall also include indirect costs. You will have to add these to the table yourself. Here you can also add any additional costs that the project entails (for which you are not seeking funding under this call).
Please contact your administrating organisation if you have any questions about what constitutes indirect and direct costs.
Justification of the budget applied for
Justify briefly each cost applied for in your budget. The description may cover a maximum of 4 000 characters including blank spaces. This is approximately one A4 page in Arial, font size 11, single line spacing.
Please state your or any other researcher’s funding for the project over and above what is applied for in this application. Please state the amounts in Swedish krona, rounded to the nearest 1 000 SEK.
Applicant’s publication list
Please attach your publication list drawn up according to the headings and information below. The list shall cover a maximum of 5 page-numbered A4 pages in Arial, font size 11, single line spacing and 2.5 cm margins.
Sort the publications under each heading in reverse chronological order, so that the latest publication is at the top of the list. Please only include articles or equivalent that are published or accepted for publication at the time of applying. The author name order shall be identical to that of the published work. The application cannot be supplemented with publications after the deadline for the call.
1. Selection of publications: List the 10 publications of greatest importance to your application. Describe how you contributed to each publication, and its relevance to the research project described (maximum 4 lines per publication). Highlight your name in bold in the author list.
2. Relevant publications from 2013–2021: In this part, the publications listed under item 1 shall also be included if they have been published during the period in question. Sort the publications, with your name highlighted in bold in the author list, under each heading (publication type) in the following order:
- Peer-reviewed original articles
- Peer-reviewed conference contributions, the results of which are not included in other publications
- Peer-reviewed edited volumes
- Research review articles
- Peer-reviewed books and book chapters
- Other publications including popular science books/presentations
Participating researchers’ publication lists
Attach all participating researchers’ publications lists compiled into one file. The list for each researcher shall include the 10 publications that are the most relevant to the research described, and shall cover a maximum of 1 A4 page in Arial, font size 11, single line spacing and 2.5 cm margins. The name of the researcher in question shall be highlighted in bold and also be included in the page header of each list.
Please only include articles or equivalent that are published or accepted for publication at the time of applying. The author name order shall be identical to that of the published work. The application cannot be supplemented with publications after the deadline for the call.
The publications shall be of the types: Peer-reviewed original articles, conference contributions, edited volumes, research review articles, books and book chapters, and other publications including popular science books/presentations.
Letters of support
Collaboration with researchers at ISIS (UK) national neutron source is a requirement. The letters of support from ISIS and ESS (European Spallation Source), shall be combined into a single PDF and uploaded to the application. Each letter must be max. 1 A4 page, however one additional page per letter is allowed for any digital signature.
ISIS support letter must
- include a description of how the project fits into the development of one of the first eight instruments at ESS or other software or method development projects focused on early experiments at ESS. If the applicanttion involves a position as a researcher with the instrument team, include a confirmation that this will be possible and a brief description of how the applicant (and their research group) will contribute to the instrument team’s activity.
- include a confirmation that ISIS is prepared to allow the applicant (and their research group) to collaborate with relevant research groups at ISIS (UK) according to the proposed project plan
- be signed by ISIS Science Division Head or similar.
ESS support letter must
- include a description of how the project fits into the development of one of the first eight instruments at ESS or other software or method development projects focused on early experiments at ESS. If the application involves a position as a researcher with the instrument team, include a confirmation that this will be possible and a brief description of how the applicant (and their research group) will contribute to the instrument team’s activity.
- be signed by the ESS Director for Science or similar.
Please state the administrating organisation and project site.
Here you as applicant may invite other participating researchers and administrators to your application.
Under this tab, please upload your relevant CV information from your personal account in Prisma. Any participating researchers must upload their own CV information to the application.
The following information (where available) must always be included in each CV:
- Education: First, second and third cycle higher education and specialist degrees.
- Work: Current employment (including employment form) and longer relevant employment held, postdoctoral visits (also included as employment if relevant), research exchanges relevant to the research described and any longer interruptions in the research that have impacted on your opportunity to gain merit as a researcher.
- Merits and awards: Docentship/associate professorship, supervisees (postdoctoral and doctoral students; state the number of persons in each category and list the names of the up to 10 most relevant to you), up to 10 of your most relevant grants awarded in competition, up to 10 of your most relevant prizes and awards, and up to 20 other merits relevant to the application.
- Intellectual property rights: For example, patents and open access computer programs developed by you; state up to 10 of your most relevant.
Scientific quality is the fundamental criterion when the Swedish Research Council allocates grants to research. Your application is evaluated in competition with the other applications on the basis of the following evaluation criteria.
Your application for cooperation with ISIS instrumentation and methods for ESS is evaluated by a review panel where the members are Swedish and international researchers.
At least three members review and grade your application individually. The entire review panel then meets at a review panel meeting to discuss and prioritise the applications, and finally to make a proposal for a decision to Director General.
Following the grant decision your application will receive an individual final statement containing the grades and a summary of the review panel’s discussion and overall assessment of the scientific quality of the application.
Evaluation criteria and guiding questions
The evaluation of the scientific quality of your application is made based on four basic criteria (Scientific quality of the proposed research, Novelty and originality, Merits of the applicant, Feasibility). In addition to the basic criteria, your application is also evaluated using an additional criterion, Relevance to the call. The purpose of using several components is to achieve a multi-faceted evaluation. In this call the scientific quality and the relevance to the call are the two most important criteria for the assessment.
The criteria are assessed on a seven-grade scale, except for feasibility and relevance to the call, which are assessed on a three-grade grade scale.
For each criterion, there are guiding questions to support the panel members’ evaluation of your application. These can also function as guidance for you when you write your application.
Scientific quality of the proposed research (1–7)
- To which extent does the proposed project lead to scientific excellence of the early experiments at ESS?
- If applicable, to which extent does the proposed instrument part development provide state-of-the-art capabilities for advancing research?
- To which extent does the proposed project lead to early involvement of Sweden based researchers in the early experiments?
- To which extent is the science case sufficiently explained?
- To which extent does the applicant, or the applicants group, contribute to the instrument team’s activities in the position of a researcher?
Novelty and originality (1–7)
- To which extent does the proposed project lead to that new and innovative scientific questions can be explored?
- To which extent does the proposed project contain new and relevant methods?
- To which extent does the proposed project, or its results, lead to that new and unique properties of the coming ESS can be explored?
Merits of the applicant (1–7)
- Has the applicant, or the group, the competence required within the field of the application to realize the project?
- If applicable, does the applicant have the required theoretical and practical experience for the project?
- To what extent does the applicant (-s) have sufficient experience and competence to be successful with the project?
- To what extent does the research plan contain a description of the project that makes it probable that it, activity or research, will be a success?
- To what extent is the budget reasonable?
- To what extent is the projects leader and other persons activity levels reasonable in relative the work to be conducted?
Relevance to the call
- To which extent does the project comply with the purpose of the call of as participating as early users/expert users when ESS starts?
- To what extent is the collaboration with researchers active at the UK national neutron source ISIS described?
- To what extent is the support letter confirming the possibility for the position as a researcher with the instrument team?
- To which extent does the proposed position as a researcher in an instrument team contribute to the purpose of the call?
Overall grade (1–7)
The above subsidiary criteria are weighed together into an overall grade, which reflects the review panel’s joint evaluation of the application’s scientific quality.
As a guidance, the Scientific quality of the proposed research and relevance to the purpose of the call are the two most important criteria, whereas the novelty and originality can be given lower importance.