Research project grant for international collaboration within rare diseases (EJP Rare diseases)

The consortium shall submit a joint application in EJP RD’s application system, which can be accessed via (www.ejprarediseases.org External link, opens in new window.).

You as the Swedish partner and project leader in an EJP RD consortium must also register in parallel a corresponding application electronically in Prisma , which is the Swedish Research Council’s application system. Please note that for practical reasons, the parallel call in Prisma for you as the Swedish partner will close a few days later than in EJP RD’s application system. This applies for both the outline application and the full application. Please note that following review of the full application, a “rebuttal” stage will apply, where you have the opportunity to respond to questions from the reviewers. Responding to this letter is mandatory.

To the application form in Prisma External link, opens in new window.

You create your application in Prisma by filling in the text fields, uploading information from your personal account, and attaching the appendices requested.

To enable you to apply, your organisation must have been approved as an administrating organisation Opens in new window. and have created an organisation account in Prisma.

For most items in Prisma, there is a user manual External link, opens in new window. describing all the steps, as well as answers to FAQ External link, opens in new window.. Please refer to these when filling in your application.

Please avoid stating your own or anybody else’s full personal identity number in the application except where specifically requested.

Creating a personal account in Prisma

Before you apply, you must create a personal account in Prisma External link, opens in new window. , where you can save your personal and CV data. The information only needs to be entered once, and can thereafter be supplemented or changed as required. As most of the Swedish Research Council’s calls employ foreign reviewers, please use English when entering any descriptive text in you CV data. You can also input your publications for future use. Please note that no publications can currently be uploaded from your account to the application form.

Please allow plenty of time to create your personal account. The applications you register in Prisma will be linked to your personal account.

Text

Some text fields can be formatted, which means that the font, alignment and font size can be changed, and that tables and symbols can be inserted. If you insert a text written using a word processing program (such as Microsoft Word), you may need to adjust the formatting after insertion, using the tools in Prisma. Images cannot be included in the text fields, however. We recommend that you use the fonts Arial, Calibri or Verdana.

All text fields have a limit on the number of characters, and this is illustrated by a character counter. If you use too many characters, the application cannot be registered.

Attached documents and appendices

You will need to attach an appendix to some fields as instructed. The appendix must consist of one file only, and you can only attach documents in PDF format. All appendices are limited as to file size and number of pages. You will not be able to register your application with an appendix that exceeds the stated maximum size.

Signing

The outline application shall be signed electronically in Prisma by you as applicant. Please note that an outline application shall not be signed by the administrating organisation.

The full application shall be signed electronically in Prisma both you as project leader (applicant) and an authorised representative of the administrating organisation. Please see further information under “Registering the application” below.

Please refer to EJP RD’s call text (www.ejprarediseases.org External link, opens in new window.) and the application form in Prisma in parallel with reading the instructions below.

Language

Foreign experts are involved in the scientific assessment of the applications within EJP RD 2019. Please therefore complete your application in English.

Sections of the application

The application form in Prisma contains the following tabs (applies to both outline and full applications):

• Descriptive information
• Research description
• Administrating organisation
• Participants (only administrators in this call)
• CV
  

Descriptions of the information requested under each tab follow below. Mandatory information is marked with an asterisk (*) in Prisma.

Descriptive information

Under this tab, please fill in the Swedish and English project name, project period (3 years), and select SCB codes and key words. Please also fill in the abstract and popular science description as instructed below.

Abstract

The abstract shall include a brief description of:

• what is to be done: purpose and aim
• how the research will be carried out: project organisation, time plan and the scientific methods to be used
• what is important about the planned research

The abstract shall provide a summary guide to the purpose and implementation of the research. Please use wording to ensure persons with another subject specialisation can understand the information.

The description may cover a maximum of 1 500 characters including blank spaces (approximately one third of an A4 page in Arial, font size 11, single line spacing).

Popular science description

Describe the project in such a way that a person who is not familiar with the subject can understand it. Describe what is to be done and why, and explain in what way the new knowledge may be important.

The popular science description is an important tool when we inform about the research funded by the Swedish Research Council. If we grant your application, we reserve the right to use the description for information purposes.

Note: The popular science description must be written in Swedish, unlike the rest of the application. For the outline application, the popular science description may be very brief. For the full application, the popular science description must be detailed and able to be used for information purposes.

The description may cover a maximum of 4 500 characters including blank spaces (approximately one A4 page in Arial, font size 11, single line spacing).

Research description

Under this tab, please describe any ethical considerations (only for full applications), and attach the consortium’s joint application and any other appendices requested.

Ethical considerations (only applies to those invited to submit a full application)

Your application shall describe the ethical issues raised by the project or corresponding. You must also describe how you plan to address ethical dilemmas that may arise. Please justify why the research should be carried out against the background of the ethical issues identified. How do your research questions and expected results measure up in relation to the ethical issues? Please also state whether the research involves any handling of personal data, or experiments on animals or human subjects. If no ethical issues are raised, please state this also.

Application for the international collaboration

Here you shall attach the application submitted by the consortium to EJP RD 2019 in PDF format. Please note that the attachment may consist of a single file only with a maximum size of 20 MB.

Other appendices

No other appendices need to be attached to this field.

 Administrating organisation

Under this tab, please state the administrating organisation and project site. The administrating organisation is the organisation that administers the funds for a project awarded and is responsible for it according to the conditions set. The project site is the organisational unit where the project is carried out. Normally, the administrating organisation and project site correspond to the HEI and the department where the project leader is employed.

To allow you to link your application to an administrating organisation, the organisation must have an approved account in Prisma. Please contact your administrating organisation and ask it to apply for an organisation account External link, opens in new window. with the Swedish Research Council if it does not already have one.

If your project site is not listed in Prisma, please contact the person responsible for the organisation account at your administrating organisation. You will not be able to finalise the registration of your application if the project site is missing.

Participants

Here you as grant applicant may invite any participating administrators to your application. A participating administrator is a person who is not involved in the project, but who can help you to input and edit information in the application. Please make sure you use the correct email address linked to the person’s Prisma account. You may invite participating administrators who do not already have an account in Prisma, but in order to participate in your application they must register their own personal accounts in Prisma. All participating administrators must accept the invitation before you can finalise the registration of your application.

Please note that you may not invite any participating researchers in this application.

CV

Under this tab, please upload the following CV information from your personal account in Prisma:

Education: Third cycle higher education (doctoral degree)

Work: Current employment (including whether it is permanent employment or not).

Registering the application

The tab “Check and register” shows a summary of the fields in your application that you need to adjust in order to register it (such as mandatory fields not filled in, text fields with too many characters, or discrepancies from limits on the possible project period or budget). The registration of your application is not finalised until you click on the “Register” button.

Please make sure you use the preview function before registering your application.

Note: Any participating administrators invited by you in your application must accept the invitation before you can register the application. If an invitation is not accepted, it must be deleted.

The registered application can thereafter be found in your personal Prisma account in the tab “Applications and grants”, under the menu choice “Applications”. Until the deadline for the call, a registered application may be de-registered, amended and re-registered again as necessary.

You are responsible for ensuring the application is complete and corresponds to the application in EJP RD’s application system, that is to say the application form is correctly filled in, the correct appendices are attached and the information requested has been provided according to the instructions. Please only submit material specifically requested. We do not accept any additional information after the deadline, except when specifically requested.

Signing

Outline application: When you register the outline application, it is signed by you as project leader. The outline application shall not be signed by the administrating organisation.

The applicant’s signature confirms that:

• the information in the application is correct and complies with the Swedish Research Council’s instructions
• secondary occupations and commercial ties have been reported to the administrating organisation and that nothing has emerged that breaches good research practice
• the permits and approvals required have been obtained before the research is started, such as permits from the Swedish Medical Products Agency or approval from an ethical review board or an ethical committee on animal experiments
• the applicant will comply with all other conditions applicable to the grant
  

Full application: To ensure the full application is deemed complete and included in the review process, both the applicant and an authorised representative of the administrating organisation have to sign the application. The representative is normally the head of the department where the research will be carried out, but this is dependent on your administrating organisation’s structure.

The signature of the administrating organisation confirms that:

• the research or research-supporting activity described can be given room at the administrating organisation during the period and to the extent stated in the application
• the applicant will be employed by the administrating organisation during the period covered by the application
• the administrating organisation approves of the budget in the application
• the administrating organisation will comply with all other conditions applicable to the grant
  

The above points shall have been discussed by the parties before the representative of the administrating organisation approves and signs the application.

Note: The authorised representative of the administrating organisation must sign the application in Prisma no later than one week (7 calendar days) after the call deadline date in order for the application to be considered further in the review process.

For the process of scientific assessment of the application, please see EJP RD’s call text (www.ejprarediseases.org External link, opens in new window.).

When you have registered your application and the call closes (at 14.00/2 pm on the deadline date of the call), the registration of your application is automatically finalised in Prisma and it is given a registration number.

Full application: Your application is automatically forwarded to the representative of the administrating organisation for signature in Prisma. The application must be signed by the administrating organisation no later than one week (7 calendar days) after the deadline. You will receive an email when the application has been signed.

Thereafter you will find information about the status of the application, registration number and signature of the application in your account in Prisma, under the tab “Applications and grants”.

EJP RD will make a decision on the outline applications in early May 2019. The decision is notified to the coordinator of the consortium with a statement in the form of a written comment.

Notice of the decision will be published in your personal account in Prisma. If your outline application is approved, you will be notified of this via email, with an invitation to submit a full application. Relevant information from the outline application will automatically be transferred to your draft for the full application.

The applications that are approved and invited to submit a full application shall do so no later than 18 June 2019. Any changes will be notified to the Swedish partners in the consortiums invited to submit a full application to EJP RD 2019.

Decision

EJP RD decides which consortiums will be recommended for funding by the respective national research funding body. The decision will be notified to the coordinator of the consortium with a statement in the form of a written comment. The Swedish Research Council makes the grant decisions for Swedish participants. Shortly after the grant decision has been made, a notice of the grant awards will be published on the Swedish Research Council’s website. You will thereafter find a notice of the decision on your application in your personal account in Prisma, under the tab “Applications and grants”.

The EU’s ABS Regulation and due diligence declaration: As from 12 October 2015, users of genetic resources (genetic material of actual or potential value) and traditional knowledge relating to genetic resources, obtained after 12 October 2014, shall comply with the EU’s ABS Regulation (No 511/2014) by making a “due diligence declaration”. This applies only to grant recipients. Due diligence entails the user being able to show that the genetic resource was obtained according to applicable legislation in the country in question and that the possible benefit of the genetic resource will be allocated in a reasonable and equitable way.

Exceptions apply to research into: the human genome, plant genetic material included in Appendix 1 External link, opens in new window. to the international agreement on plant genetic resources, pandemic influenza virus and genetic material obtained from international waters. If you have any questions about the regulations and due diligence declaration, please contact Naturvårdsverket External link, opens in new window..