Report only the costs that are funded by the grant from the Swedish Research Council. Costs covered by your own funding or other external funding shall not be included in the reporting.
The Swedish Research Council funds the annual depreciation costs for the grant. It is only these costs that shall be reported, not the purchase price. Any depreciation remaining after the period of use needs to be funded in another way. Consumable equipment that is immediately written off, such as laptops and telephones, shall be reported as running costs, usually as “Other running costs” or in some cases as “Equipment”.
As a funding body, we operate the principle that a reclassification of a cost shall be reported for the year when the original cost was reported. This allows us to carry out statistical analysis of the actual use of our funding.
We cannot unlock the amount columns for previous years if there is active reporting data in Prisma. You should therefore start by making sure any open report is registered (it does not have to be filled in, as this can be done in conjunction with supplementing it). Once the project leader has approved the active reporting data and the report has been submitted, you should contact us at prismaekrapportering@vr.se
We can then unlock a previous year, and return the report for supplementing via Prisma, with all year columns active.
You can only see the reporting data on the start page if you were connected to the grant’s folder in the reporting structure at the start of the reporting period. New accountants who join after the start of the reporting period need to go via the reporting summary to access the reporting form.
Read about the reporting structure in Prisma’s user manual.
External link.
Note: The reporting structures are designed by each administrating organisation. The Swedish Research Council has neither the authority to see whether a person or a grant is correctly linked, nor to change any existing links. Changes can only be made by the persons at each administrating organisation who are responsible for the organisation account with Prisma.
If the links are correct, but no data is visible, then please contact us at our email address for technical questions: prismaekrapportering@vr.se
Grants awarded before 2015 and organisation grants are reported on a paper form, and therefore do not have any reporting data in Prisma.
If a particular exception arises where the project leader is unable to approve the report, such as a death, the reporting needs to be done using a paper form instead. Please contact us via email if such an exception should arise.
The report becomes a document received only when the reporting data have been approved by the project leader. Please note that the deadline is always 14.00/2 pm, just as for applications. Please contact us via email if an extension is needed for specific reasons.
Reports submitted for previous years can be accessed via the download manager in Prisma. External link.
When you have submitted a final financial report, you must repay any unused funds to the Swedish Research Council. No requisition or invoice will be sent, instead you should make the payment using the report as documentation. The amount repaid must correspond to the amount repayable stated in the financial report, and be rounded off to the nearest amount in SEK.
If, in conjunction with the repayment, you discover an error in the reporting that affects the amount repayable, then please email us as soon as possible, so that we can return the report to you for supplement.
If the unused funds are less than one half of a price base amount for the year the report is submitted, the funds may be retained on condition that they can be used for research purposes similar to that of the grant (otherwise the funds must be repaid as per above).
- Please send the payment to bank giro 5052–2663.
- Please state the registration number for the grant, and that the payment relates to unused funds.
No, only the accountant can fill in the fields of the report form. If the project leader sees a need to add a comment to the form while reviewing it, then the project leader can choose to “Refuse the report”. It will then be returned automatically to the accountant, who can make any necessary changes.
Remember that the comment field on the report form can only be used to clarify the amounts reported. Any questions about the reporting should be sent to the Swedish Research Council via email.
Do you have any question or problems?
The comment field on the report form can only be used to clarify the amounts reported. Here are some other contact routes if you have any questions.
General and accounting-related questions
Email: ekonomiskaterrapportering@vr.se
Technical questions about financial reporting via Prisma
Email: prismaekrapportering@vr.se
Technical problems
Prisma has a user manual that describes what to do in most steps:
Instructions for researchers External link.
Instructions for accountants External link.
Om du upptäcker ett fel i Prismas normala funktionalitet ska du kontakta Prismas tekniska support. External link.
Other questions about your grant
If you have any other questions about the grant, such as terms and conditions, extension of the availability period or other requests, please contact the research officer responsible, either direct or via our registry office: registrator@vr.se.
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