Financial reporting of grants to individual researchers

The Swedish Research Council’s grants to individual researchers shall be reported back once a year via Prisma. Different rules apply for grants decided on before 2015.

Submit a financial report via Prisma once a year

An authorised representative of your administrating organisation (usually an accountant) shall complete the information and register the financial report. The report is then sent to the project leader responsible for checking before being sent to the Swedish Research Council. We assume that the person submitting the financial report is authorised to represent the administrating organisation for these purposes.

The representative of the administrating organisation and the project leader will receive an email via Prisma when the reporting period starts. Please note that the person representing the administrating organisation needs to be linked to the grant in Prisma – if not, please contact the administrating organisation’s account manager.

The deadline for annual reporting is shown in the document “Approval of terms and conditions”. 31 March is the date applicable for most grants.

Note: If there are any unused funds at the final reporting occasion in conjunction with the end of the availability period, these shall be repaid to the Swedish Research Council if the amount exceeds one half of a price base amount. Payment shall be made to bank giro No 5052-2663. Please state the registration number for the grant, and that the payment relates to unused funds.

If the unused funds are less than one half of a price base amount, the funds may be retained on condition that they can be used for research purposes similar to that of the grant – otherwise the funds must be repaid as per above.

Grants decided on before 2015 are reported via a paper form

If you have a grant decided on before 2015, you must submit a final financial report via a paper form. The project leader responsible and an authorised representative of the administrating organisation shall sign the form.

The deadline for reporting is shown in the document “Approval of terms and conditions”. 31 March is the date applicable for most grants. Please use the form below.

You can either email the report to registrator@vr.se – with electronic/scanned signatures from both the administrating organisation and project leader – or send it by ordinary post.

Note: If there are any unused funds at the end of the grant period, these shall be repaid to the Swedish Research Council if the amount exceeds one half of a price base amount. Payment shall be made to bank giro No 5052-2663. Please state the registration number for the grant, and that the payment relates to unused funds.

If the unused funds are less than one half of a price base amount, the funds may be retained on condition that they can be used for research purposes similar to that of the grant – otherwise the funds must be repaid as per above.

The administrating organisation shall repay the unused funds no later than 30 days after we have received the final financial report.

Do you have any question or problems?

The comment field on the report form can only be used to clarify the amounts reported. Here are some other contact routes if you have any questions.

General and accounting-related questions

Email: ekonomiskaterrapportering@vr.se

Technical questions about financial reporting via Prisma

Email: prismaekrapportering@vr.se

Technical problems

Prisma has a user manual that describes what to do in most steps:

Instructions for researchers External link.

Instructions for accountants External link.

Om du upptäcker ett fel i Prismas normala funktionalitet ska du kontakta Prismas tekniska support. External link.

Other questions about your grant

If you have any other questions about the grant, such as terms and conditions, extension of the availability period or other requests, please contact the research officer responsible, either direct or via our registry office: registrator@vr.se.

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MORE WITHIN THE SAME SUBJECT AREA

  1. Grants to research infrastructure

    The financial report shall be signed by an authorised representative of the administrating organisation. Different rules apply for grants decided on before or after 2015.

  2. Grants to organisations

    Final financial reports for the Swedish Research Council’s grants to graduate schools, visiting professorships and journals shall be submitted via a form no later than three months after the end of the availability period.

  3. FAQ about financial reporting

    Here we have gathered together frequently asked questions and answers about financial reporting of grants to individual researchers. Remember to fill in the tab “Funds received” for the period reported when you register the report in Prisma.