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Although the ESS cost book, which will define possible in-kind scope, is currently being developed it is important to start discussions with ESS now in order to meet the deadlines. Therefore, Swedish scientists interested in delivering staff or equipment in-kind need to contact ESS immediately to discuss details concerning scope, timing, cost-book value, risk, acceptance criteria, etc.
Important dates 2022
- Q2: ESS Cost Book, which defines in-kind scope, is established
- 1 August: Preliminary deadline for final proposals to Vetenskapsrådet
- 1 September: Deadline for proposals approved by Vetenskapsrådet to ESS
- 1 December: ESS Council makes final decisions on proposals
The first condition for any in-kind contribution is that it is part of the ESS plan and budget and based on an agreement between ESS and the contributing partner.
Vetenskapsrådet can grant up to 30 million SEK per year during the period 2022 - 2025 and will manage the financial transactions and keep track of contributions. Swedish in-kind contributions will be part of the Swedish payments to ESS.
During the period 2023 to 2025 similar application procedurals will be done.
How does this work?
ESS is currently rebaselining the entire project which will lead to an updated schedule and budget. When this is done ESS will establish a cost book for in-kind, i.e. a list of scope available for in-kind contributions. The information presented below is preliminary and will be updated according to the final cost book.
Swedish researchers who want to deliver in-kind need to contact ESS to establish details such as scope, timing, cost book value, risk, acceptance criteria, etc. After the details are agreed upon, and approved by ESS, the researcher submits the complete plan as a proposal to Vetenskapsrådet. After Vetenskapsrådet has approved the proposal, ESS converts it to a contract and sends it for review to the ESS In-Kind Review Committee (IKRC). If recommended by IKRC, the contract is presented to ESS Council for approval. If approved, Vetenskapsrådet pays according to the agreement and in-kind work commences.
One possibility for in-kind is to recruit a person that will be placed at ESS. The list below shows potential positions that could be available for in-kind, pending the formal ESS cost book. For such positions ESS and the partner will do a joint recruitment.
Instrument | Position | Projected start | Duration |
|---|---|---|---|
LoKI | Instrument Commissioning Scientist | 2023 | 3 years |
ODIN | Instrument Commissioning Scientist | 2023 | 3 years |
BIFROST | Instrument Commissioning Scientist | 2023/2024 | 3 years |
ESTIA | Instrument Commissioning Scientist | 2023/2024 | 3 years |
CSPEC | Instrument Commissioning Scientist | 2024 | 3 years |
NMX | Instrument Commissioning Scientist | 2024 | 3 years |
NMX | Lead Instrument Scientist | 2022 | Onwards |
The task for these positions is to lead or participate in the hot commissioning of the neutron scattering instrument and lead or assist scientific commissioning experiments.
Seconded Instrument Data Scientists
The task is to provide close support for commissioning and scientific computing and to collaborate closely with the instument scientists and staff from the ESS Data Management and Software Center (DMSC).
Seconded Sample Environment Technicians
The task is to integrate, calibrate, test, optimize, and maintain sample environment in close collaboration with scientists, engineers and other technicians as well as operate such systems during hot commissioning of the instruments.
Seconded User and Sample Support Staff
- Laboratory technician
- Bio-deuteration staff
- Crystallisation staff
- User Office staff
All these positions are preliminary and the established ESS cost book will specify what will be available for in-kind contributions.
It is possible to contribute in-kind components to instruments and sample environments, provided that the equiment is included in the ESS cost book. Please contact ESS to discuss such in-kind contributions.
It is possible to contribute the use of, or contracting of work to, university or institute workshops or laboratories. Please contact ESS to discuss such in-kind contributions.
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